Once you receive your Deed Poll, you will have to sign it and have it witnessed – the legal term for this is “execution”. With your Deed Poll, we will send you a further document that will tell you how to execute your Deed Poll and any duplicate copies so that your change of name becomes fully valid. It is solely your responsibility to ensure that this takes place. The procedure is relatively simple and the following basic rules apply:
We cannot provide further copies of your Deed Poll after you have applied, unless you place a new order with us. Alternatively, if you still have one copy of your Deed Poll, you can obtain a “certified” copy of it from a solicitor (see below). A certified copy of your original Deed Poll will be a satisfactory alternative for most record-holders, if you do not want to send your original through the post. If you do not have any remaining copy of your Deed Poll and you need one, you will have to apply for a new one.
Certification of your Deed Poll
A “certified copy”, is a photocopy of an original (or duplicate) that has been “certified” as a true copy of the original by a solicitor, notary public, Commissioner for Oaths or Justice of the Peace. These will all charge a fee for certifying a Deed Poll, but the fees vary. A solicitor will generally charge between £5 and £15 to certify a document like a Deed Poll; a notary public will generally charge more.
Legalisation of your Deed Poll
Documents generally have to be “legalised” when they have to be used and recognised abroad. This is most likely to apply to a Deed Poll when people are getting married abroad, or when foreign nationals who are living in the UK want subsequently to change the name in their foreign passport.
Legalisation has to be carried out by the Foreign Office and they will only do so if the document has either been witnessed by a solicitor or notary public, or certified.