A deed poll is a legal document that allows an individual to change their name on official documents in the United Kingdom. It serves as evidence of a person's decision to adopt a new name and is used to update official records, such as passports, driving licenses, and bank accounts. When it comes to certifying a name change with a deed poll, it's crucial to understand who can do so and the process involved.
A certified copy of a deed poll is a duplicate of the original document that has been authenticated by a qualified professional. This professional confirms that the copy is a true and accurate representation of the original deed poll. Many organizations require a certified copy when updating your personal details, as it provides the person using them with legal documents and the assurance that the document is genuine.
In the United Kingdom, the following professionals can witness and certify a deed poll:
Solicitors are legally qualified professionals who can authenticate a deed poll. They can either be independent or part of a law firm. When certifying a deed poll, the solicitor will typically charge a fee for their services.
A notary public is a qualified legal professional who specializes in authenticating and certifying documents. They can verify the accuracy of a deed poll or marriage certificate and confirm its legitimacy. Like solicitors, notary publics usually charge a fee for their services.
Chartered legal executives are qualified lawyers who can also certify a deed poll. They have completed the necessary training and are regulated by the Chartered Institute of Legal Executives (CILEx). Similar to solicitors and notary publics, they may charge a fee for their services.
Licensed conveyancers are legal professionals who specialize in property law. They can also authenticate a deed poll if necessary. As with the other professionals mentioned, they may charge a fee for their services.
When certifying a deed poll, the professional will examine the original document and compare it to the copy. They will then add a stamp or statement to the copy indicating that they have verified its accuracy and confirm that it is a true representation of the original. This statement or certificate typically includes the professional's signature, name, position, and contact details.
It is essential to note that not all organizations require a certified copy of a deed poll. Some may accept a photocopy or scanned copy, signed without any certification. However, it is always best to check with the specific organization to determine their requirements.
In summary, solicitors, notary publics, chartered legal executives, and licensed conveyancers are qualified professionals who can certify a deed poll in the UK. The process involves verifying the accuracy of the copy and adding a statement to confirm its legitimacy. It's important to check with individual organizations to determine their requirements for updating personal details, as not all may require a certified copy.