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Materials Used for a Deed Poll

January 5, 2022

Are you thinking about ordering a deed poll with the UK Deed Poll Office (that's us)? Your deed poll will need to be accepted by every major institution if you want your name change to be effective.

Therefore it is imperative that your deed poll looks like a legal document that will be accepted by every place that you wish to change your name with (we offer a money back guarantee if your deed poll is rejected by any institution).

So what are our deed polls made of? Keep reading to find out.

What materials are used for a deed poll?

Each of the deed poll's certificate, instructions, envelope, and seal are made out of different materials. The physical substances of a deed poll’s contents depend on what every individual item will be used for.

Certificates

Here is what a deed poll certificate is made up of:

  • Cream Papago Paper: Papago paper is ideal for certificates because it's compatible with various printing devices, ranging from ones that deploy lasers to your typical office printer.
  • 120 GSM: When buying paper, GSM refers to its weight in 'grams per square meter'. A deed poll certificate weighs no less than 120 GSM.
  • Color: Certificates must have a cream-like color. Similarly, the sheet should display other printable colors in high quality.
  • Weight: Since certificates consist of important legal and/or official details, they need to be printed on heavy and durable paper that can't get damaged easily (such as 120 GSM sheets).

In short, the materials of certificates are designed for printing clarity and long-term use.

Instructions

A deed poll's instructions sheet doesn't contain the same sensitive and/or official information that a certificate has. Therefore, it is made out of the following materials:

  • White paper
  • 75 GSM sheets
  • Standard weight and color quality attributes 

To put it another way, you may rely on basic printing paper for deed poll instructions.

Envelopes

Many people use the same envelope when they place deed poll certificates and instructions. Accordingly, the right envelope for deed poll documents has the following attributes:

  • Made from Manila
  • 90 GSM: This weight is ideal because it is sustainable and unlikely to get damaged whether you're sending the certificates and/or instructions in the mail or storing them in a safe location. 
  • Size C4: These 324 x 229-millimeter envelopes can easily fit A4-sized papers. 
  • Window Design: The envelope should have a window that displays the receiver's address.

Once you place your deed poll contents in the appropriate envelope, you want to find them a reliable and secure seal.

Seals

Here is what your deed poll's seal should look like:

  • Red in color.
  • Shaped like a circle.
  • Has sharp and bumpy edges that can be smoothly removed when the envelope is opened.
  • Has an embossed design to make it easily identifiable and less susceptible to fraud or other forms of tampering.

At the end of the day, deed polls contain very important personal and/or formal information. Therefore, the certificate, instructions, envelope, and seal should be made out of materials that meet the requirements for official use and, at the same time, safely keep your documents intact for many years to come.

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The UK Deed Poll Office is not a government agency. Our function is purely as a document provider for the self-declaration of an unenrolled deed poll. We are here to assist in your name change journey, as we have done for over 100,000 UK residents.

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